Our Lady of Christendom – UK (OLC-UK) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable UK data protection laws.
By using our website www.olchristendom.co.uk or engaging with us in any way, you agree to the terms outlined in this Privacy Policy.
Data Controller Information
Organisation: Our Lady of Christendom – UK
Registered Address: 11 Jubilee Drive, Bredon, Tewkesbury, GL20 7QJ
Email: olchristendom@gmail.com
Website: olchristendom.co.uk
For any privacy-related inquiries, please contact us at olchristendom@gmail.com.
Principles of Data Processing
In handling your personal data, we adhere to the following principles:
Purpose limitation: Your data is collected for specific, legitimate purposes and is not processed in a manner incompatible with those purposes.
Data minimisation: We only collect the necessary data required for our activities.
Accuracy: We ensure your data is accurate and up to date.
Storage limitation: Data is retained only for as long as necessary.
Integrity and confidentiality: Data is retained only for as long as necessary.
Personal Data Collected
You are not required to provide personal data to browse our website. However, we may collect personal data in the following cases:
When you interact with us:
Contacting us via email or website forms.
Subscribing to our newsletter or event updates.
Making donations or payments.
Registering for an event, pilgrimage, or voluntary service.
Types of data collected
We may collect and process the following categories of personal data:
Identifying Information: Name, surname, date of birth, nationality, gender.
Contact Information: Email address, phone number, postal address.
Event Registration Information: Pilgrimage participation details, chapter affiliation, emergency contacts, relevant medical information.
Financial Information: Donation/payment details (handled securely by third-party payment processors).
Technical Data: IP address, browser type, and website interaction (via cookies).
How We Use Your Data
We process your personal data for the following purposes:
To manage event registrations: Including pilgrimage participation, chapter organisation, and volunteer coordination.
To ensure health and safety: Particularly regarding medical and emergency information for event participants.
To communicate with you: Responding to inquiries, sending newsletters, and providing updates about our activities.
To process donations and payments: Using secure third-party payment providers.
To comply with legal obligations: Including safeguarding, health, and public safety requirements.
To improve our website: Using analytics and cookies to enhance user experience.
Your data will never be used for automated decision-making or profiling.
Legal Basis for Processing
Under UK GDPR, we rely on the following legal bases to process your personal data:
Your consent: When you subscribe to our communications or voluntarily provide personal data.
Performance of a contract: When processing event registrations or donations.
Legal obligation: To comply with legal and regulatory requirements.
Legitimate interests: For organisational management, outreach, and event administration (without overriding your rights).
Data Retention
We retain personal data only for as long as necessary to fulfil its intended purpose:
General personal data: Retained for up to three years after the last interaction with OLC-UK unless otherwise required by law.
Event participant data: Deleted within three years after the pilgrimage, unless required for safeguarding or health reasons.
Medical data: Automatically deleted after three years from the pilgrimage end date.
Subscription data: Retained until you opt out.
If you wish to request data deletion, contact [Insert Contact Email].
Sharing and Disclosure of Data
We do not sell, rent, or trade personal data. However, we may share data with:
Event coordinators (e.g., Chapter Leaders) – Limited information (name, contact details, group affiliation) may be shared for pilgrimage organisation.
Public Authorities – Deleted within three years after the pilgrimage, unless required for safeguarding or health reasons.
Third-party service providers – Such as secure payment processors (e.g., PayPal, Stripe) and email communication platforms.
All third parties are contractually required to comply with UK GDPR and maintain data confidentiality.
Data Security Measures
We implement appropriate technical and organisational measures to protect personal data, including:
Encryption and access control to prevent unauthorised access.
Regular security audits to assess vulnerabilities.
Secure hosting with GDPR-compliant providers.
While we take all necessary precautions, no online data transmission is entirely risk-free.
Your Rights Under UK GDPR
Under UK GDPR, you have the following rights regarding your personal data:
Right to Access: Request a copy of the personal data we hold about you.
Right to Rectification: Request corrections to inaccurate or incomplete data.
Right to Erasure (“Right to be Forgotten”): Request deletion of your personal data when no longer necessary.
Right to Restrict Processing: Limit the use of your data in certain circumstances.
Right to Data Portability: Request transfer of your data to another organisation.
Right to Object: Object to processing based on legitimate interests.
Right to Withdraw Consent: If processing is based on consent, you may withdraw it at any time.
To exercise these rights, email us at [Insert Contact Email], providing proof of identity.
If you believe your data is being processed unlawfully, you can lodge a complaint with the UK Information Commissioner’s Office (ICO) at https://ico.org.uk/.
Cookies and Website Tracking
Our website uses cookies to improve user experience. For more details, please refer to our Cookies Policy at [Insert Link].
Social Media and External Links
If you follow us on social media, your data will be processed according to the respective platform’s privacy policies. Our website may also contain links to external sites, which we do not control.
Changes to This Privacy Policy
We may update this Privacy Policy to reflect legal changes or improvements. The latest version will always be available on our website.
Contact Us
For any questions regarding this Privacy Policy or to exercise your data rights, contact us at:
📧 Email: olchristendom@gmail.com
📍 Address: 11 Jubilee Drive, Bredon, Tewkesbury, GL20 7QJ
🌐 Website: olchristendom.co.uk